Data extraction
Email Extractor
Turn email addresses buried in notes or exports into a filtered, reusable list.
Processed locally. Your input and output are never uploaded.
Tool overview
How practical email patterns and domains are detected
Email Extractor identifies practical email-like addresses rather than claiming complete RFC mailbox validation. It preserves the first matched spelling, can retain nearby display names written with angle brackets, filters selected domains, and summarizes retained addresses by domain.
Collect and review contact addresses
- Collect contact addresses from meeting notes
- Filter a mixed export to one organization’s domains
- Create a deduplicated recipient review list
- Check malformed email-like candidates before import
Extract addresses from mixed notes
- Paste the text containing email-like addresses.
- Choose deduplication, sorting, and optional display-name behavior.
- Add include or exclude domain filters when needed.
- Review match and domain counts, then copy or download the extracted list.
Domains, display names, sorting, and deduplication
- Case-insensitive deduplication treats differently capitalized addresses as the same practical address.
- Display-name detection recognizes common Name <address> forms but does not parse a complete address-book format.
- Domain filters accept commas, semicolons, spaces, or new lines and also match subdomains.
- Output can use one address per line, commas, or semicolons.
Build a filtered email list
Before
Contacts: "Jane Doe" <Jane@Example.com>, support@example.com, jane@example.com, invalid@
After
Jane@Example.com support@example.com
Syntax detection is not mailbox verification
- The detector intentionally favors common real-world addresses over every RFC-valid construction.
- International domain text is supported, while visually similar Unicode characters remain distinct.
- Invalid-looking candidates are counted for review but are never included in output.
- Domain filtering happens before output deduplication and sorting.
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Questions
Email Extractor FAQ
Is every extracted address guaranteed to receive email?
No. The tool detects practical syntax locally; it does not contact mail servers or verify ownership.
Can I keep a person’s name with the address?
Yes. Enable display names for common forms such as Jane Doe <jane@example.com>.